AGM with technology that works
Organizing the annual general meeting
Planning, organizing and conducting large AGMs and general meetings requires a lot, not least technology that works. Centas helps companies, event and communication agencies to organize AGMs. Over the years, we have supported AGMs for big names such as NIBE, SEB, HM, Husqvarna and had a long-standing collaboration with Investor and Newsmakers. We make sure you have professional sound and light and that the digital voting works flawlessly.
Annual general meeting – a law-driven event
An AGM has many similarities with other events that are constantly held in Sweden. There are many people gathered in one place, they should be able to see and hear the speakers clearly, and they should probably be able to see some kind of presentation on a screen.
However, an AGM or general meeting also has elements that make it stand out from other events. By law, AGMs must be held in companies, which means there are regulations that must be followed and requirements that must be met. Among other things, it is important that voting works properly, it is crucial that the audience can make their voices heard, if the AGM is to be broadcast digitally, it must work flawlessly, and the content broadcast must be secure so that sensitive information is not disseminated.
Digital Annual General Meeting
As of January 1, 2024, it will be legal to hold fully digital annual general meetings. This brings many benefits for both companies and participants. Among others:
- Cost-effective – by avoiding the cost of premises, the company can reduce costs, participants do not have to travel and take time off work, thus reducing their costs.
- Increased flexibility and accessibility – digital or hybrid AGMs allow stakeholders to participate in the way that suits them best. This makes it more accessible to more people and increases the chances of more participation.
- Improved documentation – today’s digital platforms allow you to send out information and materials in good time, record discussions during the AGM, and securely distribute and archive minutes after the AGM.
- High security – through BankId and two-factor authentication, the security of digital platforms is high and the privacy and personal data of each participant is protected according to current legislation.
Centas collaborates with Legimeet
For annual general meetings, association meetings and digital general meetings, Centas works with Legimeet, which offers a secure platform for general meetings. The company has a user-friendly and secure platform for all types of AGMs and association meetings; digital, physical and hybrid. The platform can be used by large and small companies, both listed and unlisted, as well as by larger associations.
Legimeet’s offering includes the entire process of organizing an AGM, from planning to compiling results. The platform they have developed makes it easy for participants to interact and be an active part of the AGM, whether they attend in person or digitally. In addition, it facilitates discussions and allows votes to be taken quickly and efficiently.
Legimeet’s platform complies with Swedish and EU legislation, personal data is protected and stored in Sweden.
Technology for the Annual General Meeting
When we act as a technology partner to the AGM, we usually deliver a complete technology package to make the experience as good as possible. We put together the product package, install, configure and test everything before the AGM starts. We also have one or more technicians on site during the meeting so that you always have a person to turn to for technical questions. If the AGM is to be broadcast digitally, it is our technicians who ensure that the broadcast goes out with the right image and sound.
Sound, light and image for the AGM
Crystal clear sound, well-balanced lighting and crisp images are some of the basics of technology at an AGM. It all adds up to a professional presentation of the company.
Sound adapted to the situation
Sound quality is crucial for the audience to hear the company’s presentation, and it is also crucial for the company to hear the opinions and questions of its stakeholders. Centas supplies microphones and loudspeakers for crisp sound that are adapted to the venue in question.
Lighting for focus and mood
The lighting is not only important for the visibility of company representatives and presentations on stage and in the digital broadcast. It is also important to set the right mood and atmosphere for the AGM. Centas has backlighting in all different colors and spotlights to put the focus on the important things. Our on-site technicians can adjust the lighting as the AGM progresses.
Presentations and digital broadcasts
Video technology includes both display technology in the form of screens or projectors, as well as high-resolution cameras to capture what is happening on stage and display it on screens or broadcast the AGM digitally to a wider audience. A clear picture throughout the AGM gives a professional impression and minimizes the risk of listeners missing important information and misunderstandings.
Every AGM is unique
Centas has delivered technology to enough AGMs over the years to know that every AGM is unique and requires customized solutions. We tailor the technology solution for each AGM we help plan. You tell us what your needs and wishes are and we choose the technology that meets your requirements.
Special technology for AGMs
Special requests may include live streaming the AGM to reach stakeholders in a different location or to allow more people to participate than the venue allows. We have the cameras and platforms required to live stream the AGM in a secure way. Our technicians are present throughout the event and ensure that audio and video are transmitted digitally to those who participate. This ensures that all participants have a seamless and professional experience of the AGM, no matter where they are.
Interact during the AGM
With the help of interactive tools and platforms, we can enable digital audiences to actively participate during the meeting. Interactive tools allow these audiences to ask questions and participate in discussions.
Safe Annual General Meeting
An AGM may contain information that should not be shared outside the meeting and its participants. Centas offers high-security technology solutions to ensure that AGM data is protected.
Modern AGM requires good technology
Centas is constantly keeping up to date with new technologies and trends. We offer our clients the latest and greatest technology to deliver an experience that exceeds expectations. In addition, we have a genuine passion for events and for making the most of every event. Contact us for a technology solution that fits your AGM and meets your needs.